Government Clearing Agency

The Directorate's mandates are:

Clearing and forwarding
Warehousing
Transportation of Ministries, Departments, County governments and Agencies (MDCAS) consignments arriving by sea freight, air freight, road, and rail.

The Directorate’s Vision:

To be an Institution of Excellence in the provision of Clearing, Forwarding, Warehousing, and Advisory Services.

The Directorate’s Mission:

To provide reliable and cost effective and efficient Clearing Forwarding, and warehousing services to the Government Institution using the most efficient, Honest, and environmentally friendly processes that results to value to all stakeholders

The Directorate’s Objectives:

1. Oversee development, implementation, and review of clearing and forwarding policies, regulations, procedures, and standards;

Ensure establishment of a monitoring, control, and enforcement strategy on the use of clearing and forwarding services by MDCAs.
Coordinate development and implementation of clearing and forwarding compliance and enforcement strategies and plans.
Ensure compliance with international trade regulations such as export controls, sanctions, and embargoes;
Ensure prudent financial management.

2. Efficient clearing and forwarding of government-imported and exported goods through Ports and border points

Process clearance documents from MDCAs;
Advise the MDCAs on matters relating to clearing and forwarding;
Spearhead preparation and processing of imports and exports, warehousing, transport documents through customs, port Authorities, Shipping, Insurance Agencies, Banks and Surveillance Agents;
Coordinate verification of shipping documents as required by both International Maritime and Civil Aviation laws;
Provide technical expertise on classification and determination of customs and port tariffs for correct payments of imports and export taxes, port and shipping charges;
Ensure timely location and handling of cargo, processing of goods within and outside port area;
Coordinate verification, examination, surveying, inspection, storage, reconditioning, re-packaging, packaging, containerization and releasing and country wide dispatch to MDCAs;
Coordinate initiation of processes of documents for compensation and settlement of cargo, Insurance, Maritime and Air claims;
Ensure proper maintenance of clearing and forwarding records and statistics for national development and reference;
Liaise with relevant stakeholders in the management of customs and ports procedures, documentation and logistics in the movements of goods;
Maintain a register of risk management to address mitigating risks associated with customs and security of goods;

3. Enhance, attract, and strengthen the use of DGCS services

Facilitate creation of awareness on the availability of services and requirements for clearing and forwarding of both sensitive security and strategic GOK goods;

4. Capacity building

Facilitate capacity building of staff to keep them abreast of the emergence of new clearing systems.
Liaise with Human Resource Management to attract, recruit and promote DGCS technical staff